CHANDLEROS
by CatalystIQ
ChandlerOS reads the order from WhatsApp or email, checks your shelves, chases suppliers and builds the quote. Your team only steps in where money or risk is involved.
Nothing typed twice
Stock checked per line
Every invoice checked
You approve payments
REQUEST RECORD
24 lines received on WhatsApp
Lines from stock
18
Arriving in time
3
Sent to suppliers
3
Quotation waiting for sales desk to release
Prefer to talk?
Leave your number and our team will call you to talk through your operation. No obligation.
Download the brochureSound familiar?
The order typed three times
From WhatsApp to spreadsheet to purchase order. Every copy is another chance to send the wrong item to the wrong ship.
One shelf, two vessels
Stock checked by walking to the warehouse gets promised twice, and someone finds out on the quayside.
The invoice nobody checked
A duplicate, goods that never arrived, or an email saying “our bank details have changed”. One wrong payment can cost more than a year of margin.
None of this is a people problem. It is what happens when the work lives in five places at once.
How it works
01
RFQ received
The ship emails its item list
02
Company mailbox
New enquiry picked up at once
03
AI reads it
Items, quantities, vessel, deadline
04
In stock?
Exact match, free quantity
05A
Available
Matching items on hand
06A
Use your stock
Reserved, never promised twice
05B
Missing or short
Only the shortfall is sourced
06B
Ask suppliers
Price, quantity, lead time
07
Supplier confirms
Specs and arrival checked
08
Quote checked
Stock and supplier lines combined
09
Quote emailed
Same thread, expiry recorded
10
Customer approved?
Reply from vessel or owner
10A
No reply
Polite reminder sent
↻ Then approval is checked again
10B
Changes or rejection
Quote revised and resent
↻ Or RFQ closed, held stock released
11
Order approved
Items and delivery confirmed in writing
12
Need to buy?
Only what stock cannot fill
12A
Stock covers it
Picked from your warehouse
12B
Supplier order
PO sent, arrival tracked
13
Goods arrive
Checked against the PO
14
Ready to dispatch
Staff check and pack the order
15
Delivery scheduled
Driver and vehicle matched
16
Driver gets the task
Pickup and vessel in the app
17
Goods picked up
Loading confirmed in the app
18
Live tracking
ETA updates on the way
19
Vessel signs
Signature or photo captured
20
Order complete
Customer notified, stock updated, invoiced
01
RFQ received
The ship emails its item list
02
Company mailbox
New enquiry picked up at once
03
AI reads it
Items, quantities, vessel, deadline
04
In stock?
Exact match, free quantity
05A
Available
Matching items on hand
06A
Use your stock
Reserved, never promised twice
05B
Missing or short
Only the shortfall is sourced
06B
Ask suppliers
Price, quantity, lead time
07
Supplier confirms
Specs and arrival checked
08
Quote checked
Stock and supplier lines combined
09
Quote emailed
Same thread, expiry recorded
10
Customer approved?
Reply from vessel or owner
10A
No reply
Polite reminder sent
↻ Then approval is checked again
10B
Changes or rejection
Quote revised and resent
↻ Or RFQ closed, held stock released
11
Order approved
Items and delivery confirmed in writing
12
Need to buy?
Only what stock cannot fill
12A
Stock covers it
Picked from your warehouse
12B
Supplier order
PO sent, arrival tracked
13
Goods arrive
Checked against the PO
14
Ready to dispatch
Staff check and pack the order
15
Delivery scheduled
Driver and vehicle matched
16
Driver gets the task
Pickup and vessel in the app
17
Goods picked up
Loading confirmed in the app
18
Live tracking
ETA updates on the way
19
Vessel signs
Signature or photo captured
20
Order complete
Customer notified, stock updated, invoiced
Want to see your next vessel order run through ChandlerOS?
Automation you can trust
Runs on its own
Always waits for a person
All in one approvals list, so nothing is buried in an inbox.
It stops and asks when:
Bank details changed?
Nothing is updated. The invoice is held until the change is verified by phone, in person or on the supplier's portal.
Invoice protection · 14 checks
Every supplier invoice is read, matched to the order and the delivery, and checked 14 ways before finance sees it.
Supplier
3
Amounts
4
Matching
4
Document
3
For every desk
TODAY
Reads emails, asks about stock, emails suppliers one by one, compares in a spreadsheet and types the PO.
WITH CHANDLEROS
Opens a list of lines that need sourcing, confirms uncertain matches, and picks from ranked quotes.
Book a demo
Bring a recent order to the demo and we'll walk through how ChandlerOS would handle it, line by line, and where your team would step in. No brochure percentages: the numbers that matter come from your own data.
